Keyboard shortcuts for Word
The shortcut keys described in this
Help topic refer to the U.S. keyboard layout. Keys on other layouts may not
correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you
press two or more keys simultaneously, the keys to press are separated by a
plus sign (+) in Microsoft Word Help. For keyboard shortcuts in which you press
one key immediately followed by another key, the keys to press are separated by
a comma (,).
To print this topic, press TAB to
select Show All, press ENTER, and then press CTRL+P.
Help
task pane and Help window
Using the Help task pane and
Help window
The Help task pane provides
access to all Office Help content and appears as part of Microsoft Word. The
Help window displays topics and other Help content and appears as a window next
to, but separate from, Word.
In
the Help task pane
To
do this
|
Press
|
Display the Help task pane.
|
F1
|
Switch between the Help
task pane and Word.
|
F6
|
Select the next item in the Help
task pane.
|
TAB
|
Select the previous item in the Help
task pane.
|
SHIFT+TAB
|
Perform the action for the
selected item.
|
ENTER
|
In a table of contents, select the
next and previous item, respectively.
|
DOWN ARROW and UP ARROW
|
In a table of contents, expand and
collapse the selected item, respectively.
|
RIGHT ARROW and LEFT ARROW
|
Move back to the previous task
pane.
|
ALT+LEFT ARROW
|
Move forward to the next task
pane.
|
ALT+RIGHT ARROW
|
Open the menu of task panes.
|
CTRL+SPACEBAR
|
Close and reopen the current task
pane.
|
CTRL+F1
|
Expand a +/- list.
|
RIGHT ARROW
|
Collapse a +/- list.
|
LEFT ARROW
|
In
the Help window
To
do this
|
Press
|
Select the next hidden text or
hyperlink, or Show All or Hide All at the top of a topic.
|
TAB
|
Select the previous hidden text or
hyperlink, or the Browser View button at the top of a Microsoft Office
Web site article.
|
SHIFT+TAB
|
Perform the action for the
selected Show All, Hide All, hidden text, or hyperlink.
|
ENTER
|
Move back to the previous Help
topic.
|
ALT+LEFT ARROW
|
Move forward to the next Help
topic.
|
ALT+RIGHT ARROW
|
Print the current Help topic.
|
CONTROL+P
|
Scroll small amounts up and down,
respectively, within the currently displayed Help topic.
|
UP ARROW AND DOWN ARROW
|
Scroll larger amounts up and down,
respectively, within the currently displayed Help topic.
|
PAGE UP AND PAGE DOWN
|
Change the Help window from being
separate from (untiled) to connected to (tiled) Word.
|
ALT+U
|
Display a menu of commands for the
Help window; requires that the Help window have active focus (click an item
in the Help window).
|
SHIFT+F10
|
Menus,
toolbars, task panes, and dialog boxes
Access and use menus and toolbars
To
do this
|
Press
|
Select the menu bar (menu bar: The horizontal bar below the title bar
that contains the names of menus. A menu bar can be the built-in menu bar or
a custom menu bar.),
or close an open menu and submenu at the same time.
|
F10 or ALT
|
Select a task pane or toolbar
after pressing F10 or ALT to select the menu bar. Pressing the keys
repeatedly moves the focus among the open toolbars, menu bars, and task pane.
|
CTRL+TAB or CTRL+SHIFT+TAB
|
When a toolbar
(toolbar: A bar with buttons and options that you use to carry out commands.
To display a toolbar, press ALT and then SHIFT+F10.)or menu bar is selected, select
the next or previous button or menu.
|
TAB or SHIFT+TAB
|
Open the selected menu, or perform
the action for the selected button or command.
|
ENTER
|
Display the shortcut menu (shortcut menu: A menu that shows a list of
commands relevant to a particular item. To display a shortcut menu,
right-click an item or press SHIFT+F10.)for the selected item.
|
SHIFT+F10
|
Display the title bar shortcut
menu.
|
ALT+SPACEBAR
|
When a menu or submenu (submenu: A menu that appears when a user points
to a command on a higher-level menu.)is open, select the next or previous command.
|
DOWN ARROW or UP ARROW
|
Select the menu to the left or
right. When a submenu is open, switch between the main menu and the submenu.
|
LEFT ARROW or RIGHT ARROW
|
Select the first or last command
on the menu or submenu.
|
HOME or END
|
Close an open menu. When a submenu
is open, close only the submenu.
|
ESC
|
Open the selected menu.
|
SHIFT+DOWN ARROW
|
When a shortened menu is open,
display the full set of commands.
|
CTRL+DOWN ARROW
|
Add a toolbar button to a menu.
When you type this shortcut key and then click a toolbar button, Microsoft
Word adds the button to the appropriate menu. For example, click Bullets
on the Formatting toolbar
to add the Bullets command to the Format menu.
|
ALT+CTRL+= (equal sign)
|
Remove a command from a menu. When
you type this shortcut key and then select a menu command, the command is
removed. You can add the menu command back to the menu if you change your
mind.
|
ALT+CTRL+- (dash key)
|
Customize the shortcut key for a
menu command. When you type this shortcut key and then select a menu command,
the Customize Keyboard dialog box opens so you can add, change, or
remove the shortcut key.
|
ALT+CTRL++ (plus key on numeric
keypad)
|
Note You can use the keyboard
to select any menu command on the menu bar. Press ALT to select the menu bar.
Press the letter that is underlined in the menu name that contains the command
you want. In the menu that appears, press the letter underlined in the command
name that you want.
Access and use task panes
To
do this
|
Press
|
Open the task pane or hide the
current task pane.
|
CTRL+F1
|
Move to a task
pane (task pane: A window within an Office program that provides commonly
used commands. Its location and small size allow you to use these commands
while still working on your files.)from another pane in the program window. (You may need to
press F6 more than once.)
|
F6
Note If pressing F6 doesn't
display the task pane you want, try pressing ALT to place focus on the menu
bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you
open a dialog box from the Reveal Formatting task pane, the focus may
be in your document after you close the dialog box, rather than in the task
pane. You can use F6 or CTRL+TAB to return to the task pane.
|
When a menu or toolbar (toolbar: A bar with buttons and options that you
use to carry out commands. To display a toolbar, press ALT and then
SHIFT+F10.)is
active, move to a task pane. (You may need to press CTRL+TAB more than once.)
|
CTRL+TAB
|
Open the menu of task panes.
|
CTRL+SPACEBAR
|
Go to the Getting Started
task pane.
|
ALT+HOME
|
Reverse the sequence of task panes
you opened.
|
ALT+LEFT ARROW
|
Repeat the sequence of task panes
you opened.
|
ALT+RIGHT ARROW
|
Close a menu if one is currently
open, or go back to the document.
|
ESC
|
When a task pane is active, select
the next or previous option in the task pane.
|
TAB or SHIFT+TAB
|
Move among choices in a selected
submenu; move among certain options in a group of options.
|
DOWN ARROW or UP ARROW
|
Open the selected menu, or perform
the action assigned to the selected button.
|
SPACEBAR or ENTER
|
Open a shortcut
menu (shortcut menu: A menu that shows a list of commands relevant to a
particular item. To display a shortcut menu, right-click an item or press
SHIFT+F10.)in
a document; open a drop-down menu for the selected gallery item.
|
SHIFT+F10
|
When a menu or submenu is visible,
select the first or last command on the menu or submenu.
|
HOME or END
|
Scroll up or down in the selected
gallery list.
|
PAGE UP or PAGE DOWN
|
Expand or collapse a collapsible
item in the gallery list.
|
CTRL+RIGHT ARROW or CTRL+LEFT
ARROW
|
Move to the top or bottom of the
selected gallery list.
|
CTRL+HOME or CTRL+END
|
Resize and move toolbars, menus, and
task panes
- Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
- Press CTRL+TAB repeatedly to select a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.)or the task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.).
- Do one of the following:
Resize a toolbar
- In the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
- Select the Size command, and then press ENTER.
- Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
Move a toolbar
- In the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
- Select the Move command, and then press ENTER.
- Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane
- In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane
- In the task pane, press CTRL+SPACEBAR to display a menu of additional commands.
- Use the DOWN ARROW key to select the Move command, and then press ENTER.
- Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
Note If you move the task pane
up into the toolbars or down into the status bar, the pane attaches itself to
the bars and reorients itself horizontally. To return the task pane to its
vertical position, use the arrow keys to move it away from the bars.
- When you are finished moving or resizing, press ESC or ENTER.
Use dialog boxes
To
do this
|
Press
|
Move from an open dialog box back
to the document for dialog boxes such as Find and Replace that support
this behavior.
|
ALT+F6
|
Move to the next option or option
group.
|
TAB
|
Move to the previous option or
option group.
|
SHIFT+TAB
|
Switch to the next tab in a dialog
box.
|
CTRL+TAB
|
Switch to the previous tab in a
dialog box.
|
CTRL+SHIFT+TAB
|
Move between options in an open drop-down
list, or between options in a group of options.
|
Arrow keys
|
Perform the action assigned to the
selected button; check or clear the selected check box.
|
SPACEBAR
|
Open the list if it is closed and
move to that option in the list.
|
First letter of an option in a
drop-down list
|
Select an option; select or clear
a check box.
|
ALT+ the letter underlined in an
option
|
Open a selected drop-down list.
|
ALT+DOWN ARROW
|
Close a selected drop-down list;
cancel a command and close a dialog box.
|
ESC
|
Run the selected command.
|
ENTER
|
Use edit boxes within dialog boxes
An edit box is a blank in which you
type or paste an entry, such as your user name or the path
(path: The route that the operating system uses to locate a folder or file; for
example, C:\House finances\March.doc.)to a folder.
To
do this
|
Press
|
Move to the beginning of the
entry.
|
HOME
|
Move to the end of the entry.
|
END
|
Move one character to the left or
right.
|
LEFT ARROW or RIGHT ARROW
|
Move one word to the left.
|
CTRL+LEFT ARROW
|
Move one word to the right.
|
CTRL+RIGHT ARROW
|
Select or unselect one character
to the left.
|
SHIFT+LEFT ARROW
|
Select or unselect one character
to the right.
|
SHIFT+RIGHT ARROW
|
Select or unselect one word to the
left.
|
CTRL+SHIFT+LEFT ARROW
|
Select or unselect one word to the
right.
|
CTRL+SHIFT+RIGHT ARROW
|
Select from the insertion point to
the beginning of the entry.
|
SHIFT+HOME
|
Select from the insertion point to
the end of the entry.
|
SHIFT+END
|
Use the Open, Save As,
and Insert Picture dialog boxes
To
do this
|
Press
|
Display the Open dialog
box.
|
CTRL+F12
|
Display the Save As dialog
box.
|
F12
|
Go to the previous folder (
).
|
ALT+1
|
Open the folder up one level from
the open folder (Up One Levelbutton
).
|
ALT+2
|
Close the dialog box and open your
World Wide Web (World Wide Web (WWW): The multimedia
branch of the Internet that presents not only text, but also graphics, sound,
and video. On the Web, users can easily jump from item to item, page to page,
or site to site by using hyperlinks.)search page (Search the Web button
).
|
ALT+3
|
Delete the selected folder or file
(Deletebutton
).
|
ALT+4
|
Create a new subfolder in the open
folder (Create New Folderbutton
).
|
ALT+5
|
Switch between List, Details,
Properties, PreviewThumbnails, Tiles, and Icons
views (click the arrow next to Views
).
|
ALT+6
|
Show the Tools menu (Tools
button).
|
ALT+7 or ALT+L
|
Display a shortcut
menu (shortcut menu: A menu that shows a list of commands relevant to a
particular item. To display a shortcut menu, right-click an item or press
SHIFT+F10.)for
a selected item such as a folder or file.
|
SHIFT+F10
|
Move between options or areas in
the dialog box.
|
TAB
|
Open the Look in or Save
in list.
|
F4 or ALT+I
|
Update the files visible in the Open
or Save As dialog box (File menu).
|
F5
|
Quick
reference
Common tasks done in a Microsoft
Word document
To
do this
|
Press
|
Create a nonbreaking space.
|
CTRL+SHIFT+SPACEBAR
|
Create a nonbreaking hyphen.
|
CTRL+HYPHEN
|
Make letters bold.
|
CTRL+B
|
Make letters italic.
|
CTRL+I
|
Make letters underline.
|
CTRL+U
|
Decrease font size.
|
CTRL+SHIFT+<
|
Increase font size.
|
CTRL+SHIFT+>
|
Remove paragraph or character
formatting.
|
CTRL+SPACEBAR
|
Copy the selected text or object.
|
CTRL+C
|
Cut the selected text or object.
|
CTRL+X
|
Paste text or an object.
|
CTRL+V
|
Undo the last action.
|
CTRL+Z
|
Redo the last action.
|
CTRL+Y
|
Language
bar
Speech and handwriting recognition
To
do this
|
Press
|
Switch between languages or
keyboard layouts.
|
Left ALT+SHIFT
|
Switch microphone on or off.
|
+V
|
Switch between Voice Command mode
and Dictation mode.
|
+T
|
Display a list of correction
alternatives.
|
+C
|
Turn handwriting on or off.
|
+H
|
Turn Japanese Input Method Editor (IME) (IME: A program that enters East
Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean)
into programs by converting keystrokes into complex East Asian characters.
The IME is treated as an alternate type of keyboard layout.)on 101 keyboard on or off.
|
ALT+~
|
Turn Korean IME on 101 keyboard on
or off.
|
Right ALT
|
Turn Chinese IME on 101 keyboard
on or off.
|
CTRL+SPACEBAR
|
Notes
- You can set the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Languagebar, and then click Settings. Under Preferences, click Key Settings.
- The Windows logo key ( ) is available on the bottom row of keys on most keyboards.
E-mail
Sending e-mail messages
Use the following keys (if you are
e-mailing a document or a message) when the insertion point is in the e-mail
header. To move the insertion point into the e-mail header, press SHIFT+TAB.
To
do this
|
Press
|
Send the active
document (active document: The document in which you're working. Text you
type or graphics you insert in Microsoft Word appear in the active document.
The title bar of the active document is highlighted.)or message.
|
ALT+S
|
Open the Address Book.
|
CTRL+SHIFT+B
|
When the insertion point is in the
message header, check the names on the To, Cc, and Bcc lines against the
Address Book.
|
ALT+K, CTRL+K
|
Open the Address Book in the To
field.
|
ALT+. (period)
|
When the insertion point is in the
message header, open the Address Book in the Cc field.
|
ALT+C
|
If the Bcc field is visible, open
the Address Book in the Bcc field. To display the Bcc field, open the Address
Book for any field, and insert or type a name in the Bcc box.
|
ALT+B
|
Go to the Subject field.
|
ALT+J
|
Open the Microsoft Outlook Message
Options dialog box.
|
ALT+P
|
Create a message flag.
|
CTRL+SHIFT+G
|
When the insertion point is in the
message header, move to the next box in the e-mail header. When the last box
in the e-mail header is active, TAB moves the insertion point to the body of
the document or message.
|
TAB
|
Select the previous field or
button in the e-mail header.
|
SHIFT+TAB
|
When the insertion point is in the
message header, select the Send button. You can then use the arrow
keys to move to the other buttons. To perform the action for the selected
button or command, press ENTER.
|
CTRL+TAB
|
Working
with documents and Web pages
Create, view, and save documents
To
do this
|
Press
|
Create a new document of the same
type as the current or most recent document.
|
CTRL+N
|
Open a document.
|
CTRL+O
|
Close a document.
|
CTRL+W
|
Split the document window.
|
ALT+CTRL+S
|
Remove the document window split.
|
ALT+SHIFT+C
|
Save a document.
|
CTRL+S
|
Find, replace, and browse through
text
To
do this
|
Press
|
Find text, formatting, and special
items.
|
CTRL+F
|
Repeat find (after closing Find
and Replace window).
|
ALT+CTRL+Y
|
Replace text, specific formatting,
and special items.
|
CTRL+H
|
Go to a page, bookmark, footnote,
table, comment, graphic, or other location.
|
CTRL+G
|
Switch between documents or sections
of a document, and between a document and an open e-mail message if you use
Word as your e-mail editor.
|
ALT+CTRL+Z
|
Open a list of browse options; use
the arrow keys to select an option, and then press ENTER to browse through a
document by using the selected option.
|
ALT+CTRL+HOME
|
Undo and redo actions
To
do this
|
Press
|
Cancel an action.
|
ESC
|
Undo an action.
|
CTRL+Z
|
Redo or repeat an action.
|
CTRL+Y
|
Switch to another view
To
do this
|
Press
|
Switch to print
layout view (Print Layout view: A view of a document or other object as it
will appear when you print it. For example, items such as headers, footnotes,
columns, and text boxes appear in their actual positions.).
|
ALT+CTRL+P
|
Switch to outline
view (outline view: A view that shows the headings of a document indented to
represent their level in the document's structure. You can also use outline
view to work with master documents.).
|
ALT+CTRL+O
|
Switch to normal
view (normal view: A view that shows text formatting and a simplified page
layout. Normal view is convenient for most editing and formatting tasks.).
|
ALT+CTRL+N
|
Switch to Reading View.
|
ALT+R
|
Expand or collapse subdocuments in
a master document.
|
CTRL+\
|
Outline view
In
outline view, press
To
do this
|
Press
|
Promote a paragraph.
|
ALT+SHIFT+LEFT ARROW
|
Demote a paragraph.
|
ALT+SHIFT+RIGHT ARROW
|
Demote to body text.
|
CTRL+SHIFT+N
|
Move selected paragraphs up.
|
ALT+SHIFT+UP ARROW
|
Move selected paragraphs down.
|
ALT+SHIFT+DOWN ARROW
|
Expand text under a heading.
|
ALT+SHIFT+PLUS SIGN
|
Collapse text under a heading.
|
ALT+SHIFT+MINUS SIGN
|
Expand or collapse all text or
headings.
|
ALT+SHIFT+A
|
Hide or display character formatting.
|
The slash (/) key on the numeric
keypad
|
Show the first line of body text
or all body text.
|
ALT+SHIFT+L
|
Show all headings with the Heading
1 style.
|
ALT+SHIFT+1
|
Show all headings up to Heading n.
|
ALT+SHIFT+n
|
Insert a tab character.
|
CTRL+TAB
|
Printing and previewing documents
To
do this
|
Press
|
Print a document.
|
CTRL+P
|
Switch in or out of print preview (print preview: A view of a document as it
will appear when you print it.).
|
ALT+CTRL+I
|
Move around the preview page when
zoomed in.
|
Arrow keys
|
Move by one preview page when
zoomed out.
|
PAGE UP or PAGE DOWN
|
Move to the first preview page
when zoomed out.
|
CTRL+HOME
|
Move to the last preview page when
zoomed out.
|
CTRL+END
|
Reviewing documents
To
do this
|
Press
|
Insert a comment
(comment: A note or annotation that an author or reviewer adds to a document.
Microsoft Word displays the comment in a balloon in the margin of the
document or in the Reviewing Pane.).
|
ALT+CTRL+M
|
Turn track
changes (tracked change: A mark that shows where a deletion, insertion, or
other editing change has been made in a document.)on or off.
|
CTRL+SHIFT+E
|
Close the Reviewing Pane if it is
open.
|
ALT+SHIFT+C
|
Reading layout view
To
do this
|
Press
|
Go to beginning of document.
|
HOME
|
Go to end of document.
|
END
|
Go to page number.
|
Number, then ENTER
|
Increase the size of selected text
by one point.
|
CTRL+]
|
Decrease the size of selected text
by one point.
|
CTRL+[
|
Exit reading layout view.
|
ESC
|
References, footnotes, and endnotes
To
do this
|
Press
|
Mark a table of contents entry.
|
ALT+SHIFT+O
|
Mark a table of authorities entry
(citation).
|
ALT+SHIFT+I
|
Mark an index entry.
|
ALT+SHIFT+X
|
Insert a footnote.
|
ALT+CTRL+F
|
Insert an endnote.
|
ALT+CTRL+D
|
Working with Web pages
To
do this
|
Press
|
Insert a hyperlink
(hyperlink: A word, phrase, picture, icon, symbol or other element in a
computer document or webpage on which a user may click to move to another
part of the document or webpage or to open another document, webpage, or
file.).
|
CTRL+K
|
Go back one page.
|
ALT+LEFT ARROW
|
Go forward one page.
|
ALT+RIGHT ARROW
|
Refresh.
|
F9
|
Note To use keys to go back
or forward one page or to refresh a page, the Web toolbar must be
showing. If the Web toolbar is not showing, press ALT, press V, press T,
use the arrow keys to select Web, and then press ENTER.
Editing
and moving text and graphics
Delete text and graphics
To
do this
|
Press
|
Delete one character to the left.
|
BACKSPACE
|
Delete one word to the left.
|
CTRL+BACKSPACE
|
Delete one character to the right.
|
DELETE
|
Delete one word to the right.
|
CTRL+DELETE
|
Cut selected text to the Office
Clipboard.
|
CTRL+X
|
Undo the last action.
|
CTRL+Z
|
Cut to the Spike (Spike: A special AutoText entry that stores
multiple deletions. Microsoft Word appends one item to another until you
paste the contents as a group in a new location in your document. You can also
use the Microsoft Office Clipboard to get the same result.).
|
CTRL+F3
|
Copy and move text and graphics
To
do this
|
Press
|
Copy text or graphics.
|
CTRL+C
|
Display the Office Clipboard.
|
CTRL+C, CTRL+C
|
Move text or graphics.
|
F2 (then move the insertion point
and press ENTER)
|
Create AutoText
(AutoText: A storage location for text or graphics you want to use again,
such as a standard contract clause or a long distribution list. Each
selection of text or graphics is recorded as an AutoText entry and is
assigned a unique name.).
|
ALT+F3
|
Paste the Office Clipboard
contents.
|
CTRL+V
|
Paste the Spike
(Spike: A special AutoText entry that stores multiple deletions. Microsoft
Word appends one item to another until you paste the contents as a group in a
new location in your document. You can also use the Microsoft Office
Clipboard to get the same result.)contents.
|
CTRL+SHIFT+F3
|
Copy the header or footer used in
the previous section of the document.
|
ALT+SHIFT+R
|
Insert special characters
To
do this
|
Press
|
A field
|
CTRL+F9
|
An AutoText
(AutoText: A storage location for text or graphics you want to use again,
such as a standard contract clause or a long distribution list. Each
selection of text or graphics is recorded as an AutoText entry and is
assigned a unique name.)
entry
|
ENTER (after typing the first few
characters of the AutoText entry name and when the ScreenTip appears)
|
A line break
|
SHIFT+ENTER
|
A page break
|
CTRL+ENTER
|
A section break
|
CTRL+SHIFT+ENTER
|
An em dash
|
ALT+CTRL+MINUS SIGN
|
An en dash
|
CTRL+MINUS SIGN
|
An optional hyphen
|
CTRL+HYPHEN
|
A nonbreaking hyphen
|
CTRL+SHIFT+HYPHEN
|
A nonbreaking space
|
CTRL+SHIFT+SPACEBAR
|
The copyright symbol
|
ALT+CTRL+C
|
The registered trademark symbol
|
ALT+CTRL+R
|
The trademark symbol
|
ALT+CTRL+T
|
An ellipsis
|
ALT+CTRL+PERIOD
|
A single opening quotation mark
|
CTRL+`, `
|
A single closing quotation mark
|
CTRL+', '
|
Double opening quotation marks
|
CTRL+`, SHIFT+'
|
Double closing quotation marks
|
CTRL+', SHIFT+'
|
Insert characters by using character
codes
To
do this
|
Press
|
The Unicode character for the
specified Unicode (hexadecimal) character code. For example, to insert the
euro currency symbol (
), type 20AC, and then
hold down the ALT key and press X.
|
The character code, ALT+X
|
The ANSI
(ANSI character set: An 8-bit character set used by Microsoft Windows that
allows you to represent up to 256 characters (0 through 255) by using your
keyboard. The ASCII character set is a subset of the ANSI set.)character for the specified ANSI
(decimal) character code. For example, to insert the euro currency symbol,
hold down the ALT key and press 0128 on the numeric keypad.
|
ALT+the character code (on
the numeric keypad)
|
Select text and graphics
Select text by holding down SHIFT
and pressing the key that moves the insertion point.
Select multiple areas that aren't
next to each other
After making your first selection,
hold down CTRL, and then select any other items you want.
Extend a selection
To
do this
|
Press
|
Turn extend mode on.
|
F8
|
Select the nearest character.
|
F8, and then press LEFT ARROW or
RIGHT ARROW
|
Increase the size of a selection.
|
F8 (press once to select a word,
twice to select a sentence, and so on)
|
Reduce the size of a selection.
|
SHIFT+F8
|
Turn extend mode off.
|
ESC
|
One character to the right
|
SHIFT+RIGHT ARROW
|
One character to the left
|
SHIFT+LEFT ARROW
|
To the end of a word
|
CTRL+SHIFT+RIGHT ARROW
|
To the beginning of a word
|
CTRL+SHIFT+LEFT ARROW
|
To the end of a line
|
SHIFT+END
|
To the beginning of a line
|
SHIFT+HOME
|
One line down
|
SHIFT+DOWN ARROW
|
One line up
|
SHIFT+UP ARROW
|
To the end of a paragraph
|
CTRL+SHIFT+DOWN ARROW
|
To the beginning of a paragraph
|
CTRL+SHIFT+UP ARROW
|
One screen down
|
SHIFT+PAGE DOWN
|
One screen up
|
SHIFT+PAGE UP
|
To the beginning of a document
|
CTRL+SHIFT+HOME
|
To the end of a document
|
CTRL+SHIFT+END
|
To the end of a window
|
ALT+CTRL+SHIFT+PAGE DOWN
|
To include the entire document
|
CTRL+A
|
A vertical block of text
|
CTRL+SHIFT+F8, and then use the
arrow keys; press ESC to cancel selection mode
|
To a specific location in a
document
|
F8+arrow keys; press ESC to cancel
selection mode
|
Tip
If you know the key combination to
move the insertion point, you can generally select the text by using the same
key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves
the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the
text from the insertion point to the beginning of the next word.
Select text and graphics in a table
To
do this
|
Press
|
Select the next cell's contents.
|
TAB
|
Select the preceding cell's
contents.
|
SHIFT+TAB
|
Extend a selection to adjacent
cells.
|
Hold down SHIFT and press an arrow
key repeatedly
|
Select a column.
|
Click in the column's top or
bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key
repeatedly
|
Extend a selection (or block).
|
CTRL+SHIFT+F8, and then use the
arrow keys; press ESC to cancel selection mode
|
Remove the selection.
|
SHIFT+F8
|
Select an entire table.
|
ALT+5 on the numeric keypad (with
NUM LOCK off)
|
Move the insertion point
To
do this
|
Press
|
One character to the left
|
LEFT ARROW
|
One character to the right
|
RIGHT ARROW
|
One word to the left
|
CTRL+LEFT ARROW
|
One word to the right
|
CTRL+RIGHT ARROW
|
One paragraph up
|
CTRL+UP ARROW
|
One paragraph down
|
CTRL+DOWN ARROW
|
One cell to the left (in a table)
|
SHIFT+TAB
|
One cell to the right (in a table)
|
TAB
|
Up one line
|
UP ARROW
|
Down one line
|
DOWN ARROW
|
To the end of a line
|
END
|
To the beginning of a line
|
HOME
|
To the top of the window
|
ALT+CTRL+PAGE UP
|
To the end of the window
|
ALT+CTRL+PAGE DOWN
|
Up one screen (scrolling)
|
PAGE UP
|
Down one screen (scrolling)
|
PAGE DOWN
|
To the top of the next page
|
CTRL+PAGE DOWN
|
To the top of the previous page
|
CTRL+PAGE UP
|
To the end of a document
|
CTRL+END
|
To the beginning of a document
|
CTRL+HOME
|
To a previous revision
|
SHIFT+F5
|
After opening a document, to the
location it was in when the document was last closed
|
SHIFT+F5
|
Move around in a table
To
do this
|
Press
|
Next cell in a row
|
TAB
|
Previous cell in a row
|
SHIFT+TAB
|
First cell in a row
|
ALT+HOME
|
Last cell in a row
|
ALT+END
|
First cell in a column
|
ALT+PAGE UP
|
Last cell in a column
|
ALT+PAGE DOWN
|
Previous row
|
UP ARROW
|
Next row
|
DOWN ARROW
|
Insert paragraphs and tab characters
in a table
To
do this
|
Press
|
New paragraphs in a cell
|
ENTER
|
Tab characters in a cell
|
CTRL+TAB
|
Character
and paragraph formatting
Copy formatting
To
do this
|
Press
|
Copy formatting from text.
|
CTRL+SHIFT+C
|
Apply copied formatting to text.
|
CTRL+SHIFT+V
|
Change or resize the font
To
do this
|
Press
|
Change the font.
|
CTRL+SHIFT+F
|
Change the font size.
|
CTRL+SHIFT+P
|
Increase the font size.
|
CTRL+SHIFT+>
|
Decrease the font size.
|
CTRL+SHIFT+<
|
Increase the font size by 1 point.
|
CTRL+]
|
Decrease the font size by 1 point.
|
CTRL+[
|
Apply character formats
To
do this
|
Press
|
Change the formatting of
characters (Font command, Format menu).
|
CTRL+D
|
Change the case of letters.
|
SHIFT+F3
|
Format letters as all capitals.
|
CTRL+SHIFT+A
|
Apply bold formatting.
|
CTRL+B
|
Apply an underline.
|
CTRL+U
|
Underline words but not spaces.
|
CTRL+SHIFT+W
|
Double-underline text.
|
CTRL+SHIFT+D
|
Apply hidden text formatting.
|
CTRL+SHIFT+H
|
Apply italic formatting.
|
CTRL+I
|
Format letters as small capitals.
|
CTRL+SHIFT+K
|
Apply subscript formatting
(automatic spacing).
|
CTRL+EQUAL SIGN
|
Apply superscript formatting
(automatic spacing).
|
CTRL+SHIFT+PLUS SIGN
|
Remove manual character
formatting.
|
CTRL+SPACEBAR
|
Change the selection to the Symbol
font.
|
CTRL+SHIFT+Q
|
View and copy text formats
To
do this
|
Press
|
Display nonprinting characters.
|
CTRL+SHIFT+* (asterisk)
|
Review text formatting.
|
SHIFT+F1 (then click the text
whose formatting you want to review)
|
Copy formats.
|
CTRL+SHIFT+C
|
Paste formats.
|
CTRL+SHIFT+V
|
Set line spacing
To
do this
|
Press
|
Single-space lines
|
CTRL+1
|
Double-space lines
|
CTRL+2
|
Set 1.5-line spacing
|
CTRL+5
|
Add or remove one line space
preceding a paragraph
|
CTRL+0 (zero)
|
Align paragraphs
To
do this
|
Press
|
Center a paragraph.
|
CTRL+E
|
Justify a paragraph.
|
CTRL+J
|
Left align a paragraph.
|
CTRL+L
|
Right align a paragraph.
|
CTRL+R
|
Indent a paragraph from the left.
|
CTRL+M
|
Remove a paragraph indent from the
left.
|
CTRL+SHIFT+M
|
Create a hanging indent.
|
CTRL+T
|
Reduce a hanging indent.
|
CTRL+SHIFT+T
|
Remove paragraph formatting.
|
CTRL+Q
|
Apply paragraph styles
To
do this
|
Press
|
Apply a style.
|
CTRL+SHIFT+S
|
Start AutoFormat.
|
ALT+CTRL+K
|
Apply the Normal style.
|
CTRL+SHIFT+N
|
Apply the Heading 1 style.
|
ALT+CTRL+1
|
Apply the Heading 2 style.
|
ALT+CTRL+2
|
Apply the Heading 3 style.
|
ALT+CTRL+3
|
Apply the List style.
|
CTRL+SHIFT+L
|
Drawing
objects and other objects
Inserting and editing objects
Insert an object by using the
keyboard.
- Use the keyboard to open the Object dialog box (Insert menu).
- Use the DOWN ARROW key to select an object, and then tab to OK, and press ENTER.
Edit an object by using the
keyboard.
- With the insertion point to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
- Press SHIFT+F10.
- Tab to Object name Object, press ENTER, and then press ENTER again.
Inserting and selecting drawing
objects
Insert an AutoShape by using the
keyboard.
- Use the keyboard to show the Drawing toolbar if it is not showing.
- Press ALT+U to choose AutoShape on the Drawing toolbar.
- Use the arrow keys to move through the categories of AutoShapes (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.)and select the AutoShape you want.
- Press CTRL+ENTER.
Note To edit the AutoShape,
select the AutoShape, and then use the keyboard to choose AutoShape on
the Format menu. Select the options you want on the available tabs.
Insert a text box by using the
keyboard
- Use the keyboard to select Text Box on the Insert menu.
- Use the right arrow key to open the submenu, select either Horizontal or Vertical, and then press CTRL+ENTER.
- Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
- When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.), and then press ESC.
Note To format the text box
(add a fill color or change the size, for example), select the text box, choose
Text Box on the Format menu, and then select the options you want
on the available tabs.
Insert a WordArt drawing object by
using the keyboard
- Use the keyboard to choose WordArt (Insert menu, Picture submenu).
- Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.)style you want, and then press ENTER.
- Type the text you want, and then use the TAB key to select other options in the dialog box.
- Press ENTER to insert the WordArt drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.).
Note To edit the WordArt
drawing object, select the object, choose WordArt on the Format
menu, and then select the options you want on the available tabs.
Select a drawing object by using the
keyboard
If
the insertion point is within text in your document, do the following:
- Press F10 to make the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.)active.
- Press CTRL+TAB until the Drawing toolbar is active.
- Press the RIGHT ARROW key to choose Select Objects .
- Press CTRL+ENTER to select the first drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.).
- Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
If
the insertion point is within text in a drawing object, do the following:
- Press SHIFT+F10, and then use the keyboard to choose Exit Edit Text on the shortcut menu.
- Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
Note To switch from selecting
objects back to editing text in your document, press ESC.
Editing
drawing objects
Rotate a drawing object by using the
keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.)you want to rotate.
- Use the keyboard to choose the command for the type of object you selected — for example, on the Format menu, chooseAutoShape or Text Box — and then select the Size tab.
- Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
Change the position of a drawing
object on a page by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.)you want to change.
- Use the keyboard to choose the command for the type of object you selected — for example, on the Format menu, chooseAutoShape or Text Box — and then select the Layout tab.
- Select the options you want.
Tip
You can nudge the selected object
up, down, left, or right by holding down CTRL and pressing arrow keys.
Change the size of a drawing object
by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.)you want to change.
- Use the keyboard to choose the command for the type of object you selected — for example, on the Format menu, chooseAutoShape or Text Box — and then select the Size tab.
- Select the options you want.
Copy the attributes of a drawing
object by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.)with the attributes you want to copy.
If you select an AutoShape (AutoShapes: A group of ready-made shapes that
includes basic shapes, such as rectangles and circles, plus a variety of lines
and connectors, block arrows, flowchart symbols, stars and banners, and
callouts.)with
attached text, you copy the look and style of the text as well as the
attributes of the AutoShape.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
- Press CTRL+SHIFT+V.
Mail
merge and fields
Performing a mail merge
Note You must start the Mail
Merge task pane (Tools menu, Letters and Mailings command, Mail
Merge subcommand) before you can use these commands.
To
do this
|
Press
|
Preview a mail merge.
|
ALT+SHIFT+K
|
Merge a document.
|
ALT+SHIFT+N
|
Print the merged document.
|
ALT+SHIFT+M
|
Edit a mail-merge data document.
|
ALT+SHIFT+E
|
Insert a merge field.
|
ALT+SHIFT+F
|
Working with fields
To
do this
|
Press
|
Insert a DATE field (field: A set of codes that instructs Microsoft Word
to insert text, graphics, page numbers, and other material into a document
automatically. For example, the DATE field inserts the current date.).
|
ALT+SHIFT+D
|
Insert a LISTNUM field.
|
ALT+CTRL+L
|
Insert a PAGE field.
|
ALT+SHIFT+P
|
Insert a TIME field.
|
ALT+SHIFT+T
|
Insert an empty field.
|
CTRL+F9
|
Update linked information in a
Microsoft Word source document.
|
CTRL+SHIFT+F7
|
Update selected fields.
|
F9
|
Unlink a field.
|
CTRL+SHIFT+F9
|
Switch between a selected field code (field code: Placeholder text that shows where
specified information from your data source will appear; the elements in a
field that generate a field's result. The field code includes the field
characters, field type, and instructions.)and its result
(field results: Text or graphics inserted in a document when Microsoft Word
carries out a field's instructions. When you print the document or hide field
codes, the field results replace the field codes.).
|
SHIFT+F9
|
Switch between all field codes and
their results.
|
ALT+F9
|
Run GOTOBUTTON or MACROBUTTON from
the field that displays the field results.
|
ALT+SHIFT+F9
|
Go to the next field.
|
F11
|
Go to the previous field.
|
SHIFT+F11
|
Lock a field.
|
CTRL+F11
|
Unlock a field.
|
CTRL+SHIFT+F11
|
Key
combinations
Function keys
To
do this
|
Press
|
Get Help or visit Microsoft Office
Online.
|
F1
|
Move text or graphics.
|
F2
|
Insert an AutoText
(AutoText: A storage location for text or graphics you want to use again,
such as a standard contract clause or a long distribution list. Each
selection of text or graphics is recorded as an AutoText entry and is
assigned a unique name.)entry
(after Microsoft Word displays the entry).
|
F3
|
Repeat the last action.
|
F4
|
Choose the Go To command (Edit
menu).
|
F5
|
Go to the next pane or frame.
|
F6
|
Choose the Spelling command
(Tools menu).
|
F7
|
Extend a selection.
|
F8
|
Update selected fields.
|
F9
|
Activate the menu bar.
|
F10
|
Go to the next field.
|
F11
|
Choose the Save As command
(File menu).
|
F12
|
SHIFT+Function key
To
do this
|
Press
|
Start context-sensitive Help or
reveal formatting.
|
SHIFT+F1
|
Copy text.
|
SHIFT+F2
|
Change the case of letters.
|
SHIFT+F3
|
Repeat a Find or Go To
action.
|
SHIFT+F4
|
Move to the last change.
|
SHIFT+F5
|
Go to the previous pane or frame.
|
SHIFT+F6
|
Choose the Thesaurus
command (Tools menu, Language submenu).
|
SHIFT+F7
|
Shrink a selection.
|
SHIFT+F8
|
Switch between a field code and
its result.
|
SHIFT+F9
|
Display a shortcut menu.
|
SHIFT+F10
|
Go to the previous field.
|
SHIFT+F11
|
Choose the Save command (File
menu).
|
SHIFT+F12
|
CTRL+Function key
To
do this
|
Press
|
Choose the Print Preview
command (File menu).
|
CTRL+F2
|
Cut to the Spike (Spike: A special AutoText entry that stores
multiple deletions. Microsoft Word appends one item to another until you
paste the contents as a group in a new location in your document. You can
also use the Microsoft Office Clipboard to get the same result.).
|
CTRL+F3
|
Close the window.
|
CTRL+F4
|
Restore the document window size
(for example, after maximizing it).
|
CTRL+F5
|
Go to the next window.
|
CTRL+F6
|
Choose the Move command
(title bar shortcut menu).
|
CTRL+F7
|
Choose the Size command
(title bar shortcut menu).
|
CTRL+F8
|
Insert an empty field.
|
CTRL+F9
|
Maximize the document window.
|
CTRL+F10
|
Lock a field.
|
CTRL+F11
|
Choose the Open command (File
menu).
|
CTRL+F12
|
CTRL+SHIFT+Function key
To
do this
|
Press
|
Insert the contents of the Spike (Spike: A special AutoText entry that stores
multiple deletions. Microsoft Word appends one item to another until you
paste the contents as a group in a new location in your document. You can
also use the Microsoft Office Clipboard to get the same result.).
|
CTRL+SHIFT+F3
|
Edit a bookmark.
|
CTRL+SHIFT+F5
|
Go to the previous window.
|
CTRL+SHIFT+F6
|
Update linked information in a
Microsoft Word source document.
|
CTRL+SHIFT+F7
|
Extend a selection or block (then
press an arrow key).
|
CTRL+SHIFT+F8
|
Unlink a field.
|
CTRL+SHIFT+F9
|
Unlock a field.
|
CTRL+SHIFT+F11
|
Choose the Print command (File
menu).
|
CTRL+SHIFT+F12
|
ALT+Function key
To
do this
|
Press
|
Go to the next field.
|
ALT+F1
|
Create an AutoText
(AutoText: A storage location for text or graphics you want to use again,
such as a standard contract clause or a long distribution list. Each
selection of text or graphics is recorded as an AutoText entry and is
assigned a unique name.)entry.
|
ALT+F3
|
Quit Microsoft Word.
|
ALT+F4
|
Restore the program window size.
|
ALT+F5
|
Move from an open dialog box back
to the document for dialog boxes such as Find and Replace that support
this behavior.
|
ALT+F6
|
Find the next misspelling or
grammatical error. The Check spelling as you type check box must be
selected (Tools menu, Options dialog box, Spelling &
Grammar tab).
|
ALT+F7
|
Run a macro.
|
ALT+F8
|
Switch between all field codes and
their results.
|
ALT+F9
|
Maximize the program window.
|
ALT+F10
|
Display Microsoft Visual Basic
code.
|
ALT+F11
|
ALT+SHIFT+Function key
To
do this
|
Press
|
Go to the previous field.
|
ALT+SHIFT+F1
|
Choose the Save command (File
menu).
|
ALT+SHIFT+F2
|
Run GOTOBUTTON or MACROBUTTON from
the field that displays the field results.
|
ALT+SHIFT+F9
|
Display the menu or message for a
smart tag. If more than one smart tag is present, switch to the next smart
tag and display its menu or message.
|
ALT+SHIFT+F10
|
Start the Microsoft Script Editor.
|
ALT+SHIFT+F11
|
CTRL+ALT+Function key
To
do this
|
Press
|
Display Microsoft System
Information.
|
CTRL+ALT+F1
|
Open command (File menu).
|
CTRL+ALT+F2
|
(ইন্টারনেট
হতে সংগ্রহীত)
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